Phase 1 · Win 10 minutes Summarise the guide; check what matters yourself
Pill 1.6 · Quick win · The data that matters is what you check yourself
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The scene
It is a quarter to six on an afternoon with a continuous day—outside, in the middle of July, there is still a long afternoon of sun—and in the El Roble office the fluorescent lights are on, like every day that there is a patient in front of them: the constant white light with which they explore, not that of the street. Between the five-thirty appointment and the six-fifteen appointment, Marta has ten clean minutes left, the kind that in another life she would have used for a standing coffee. Today he uses them to fight, for the fourth time, with the same PDF.
Is called Call for aid to improve accessibility in small businesses, and the agency sent it to her more than a week ago with a phrase that has not left her calm: "This might fit you—the deadline closes soon—take a look." Thirty-one pages. Bases, requirements, deadlines, annexes, a language that seems written so that no one reaches the end. Marta has opened it three times this week and all three times she has surrendered to the two paragraphs, between a call, a patient and the desire to go home on time. And it's not that he's lazy about paperwork—he's been doing it for twenty years—it's that today, like every day, he doesn't have a whole afternoon to devote to thirty-one pages. The deadline, according to the agency, closes this Friday.
He clicks on the PDF icon a fourth time, looks at it for a second, and this time closes it completely: without reading, without deciding. He thinks he will come back if he has some time left on Thursday. And he knows, as he thinks about it, that he won't have any time left on Thursday.
The push
He is about to get up for the next patient when the image of Diego sliding his cell phone across the counter last week comes to mind without looking for it: paste your four lines, the instructions are already inside. It's not the same, he thinks: that was a four-line notice; This is thirty-one pages of small print. But the underlying idea—that she doesn't need to carry everything alone—sticks.
She opens the computer, enters her Gemini—the same one they decided to pay for a few weeks ago, when she realized that the email was already from Google and the x-rays finally had a place to file—and, instead of trying to read the PDF again, she does something she had not tried until today: she uploads it as is, without summarizing it first. And he doesn't write four single words: he takes the minute it takes to tell him who is asking—El Roble, Olmos Street, more than twenty years old, a small place—and asks him for the five points he really needs, with one condition in front of him: that he doesn't complete anything that the document doesn't say, and that if something is missing, he says it instead of assuming it.
Ten seconds later you see five points in front of you where before there were thirty-one pages.
Every day's task
It's not just this call. It is the technical sheet of the supplier that changes the formula of the feed, the School's circular with the regulations that are updated, the new insurance conditions, any billet that someone sends her thinking that she is interested and that she does not have the time or the desire to read it in full. If you don't summarize it, you won't find out—and sometimes that costs money, or annoyance with a missed deadline.
But today a new doubt arises in your mind, one that until now you had not stopped to think about: if you blindly trust the summary and the summary is wrong about something important - a deadline, a requirement, a figure - the problem is no longer that you have not found out. It's just that he found out evil, and it is going to act with a piece of information that was not. And that's worse than not reading at all.
The unlocking
Don't ask AI what it knows memory on a topic: give him the entire document —paste it or upload it as is— and ask for the summary of that, not what she already knew. There is the difference that matters: an AI that summarizes what you have given it works on a real text, in front; an AI to which you ask “hey, what do these aids normally say?” It is drawing on general memory, and that is where most is invented.
And even giving him the source, before moving a finger with what he gives you, give him a simple traffic light:
Green — the generality of the summary, what gives you an overall idea: you can believe it at a glance. He has worked on your document, he has not invented it out of thin air.
Amber — what is concrete and actionable: a figure, a date, a requirement, a deadline. Before deciding anything with that information—asking for help, discarding it, notifying someone—you compare it with the original document. Thirty seconds of review against a mistake that can cost you dearly.
Red — ask him without giving him the source in front of him, trusting what he "remembers." That's not summarizing: it's inventing it with style. Don't take any real decisions with that.
And there is a nuance that you only learn by using it: sometimes the AI does exactly what it should — it tells you "I don't know this, you check it" — and the risk is no longer that it invents anything. The risk is that, with four perfect points in front of you, you will skip the one that had the warning. A good summary does not save you from checking: it tells you, with first and last name, which is the point that you cannot skip.
The AI saves you the thirty pages. The criterion of what data you play without checking and what you don't, remains yours.
7:51Audio in Spanish · subtitles in Spanish, English and European Portuguese.
The summary, in action
Look at it with the real case. The AI does not “decide” whether El Roble receives the help: it summarizes the document and marks what data is important.
Article 4.2. This percentage rises to 70%, with a limit of €5,000, when the business proves a minimum age of five years and is located in a preferential area of operation (Annex II).
Annex II. Olmos Street, numbers 2 to 48 (even): census area C-7, preferential action area. Calle Olmos, numbers 50 onwards: outside the preferential area.With the data from El Roble, Gemini returns the useful summary: the clinic fits due to size and age, but 70% cannot be taken for granted until the exact street number is confirmed.
- What is it for: subsidy for works that eliminate architectural barriers in commercial and service premises.
- If you can request it: size and profile fit; The location depends on the exact stretch of Calle Olmos.
- What it covers: 50% up to €3,000, or 70% up to €5,000 only if seniority and preferential area are met.
- Term: Friday, July 10, 2026, at 2:00 p.m.
- What to present: application, responsible declaration, NIF/CIF, IAE registration/license, report, budget, photos, certificates and bank details.
Do it yourself in 4 steps
- Open Gemini, ChatGPT or Claude and upload or paste the entire document.
- Ask for a summary in specific points: What it is for, if it affects you, what it covers, deadlines and what to present.
- Apply the traffic light: The general thing is to guide you; figures, dates and requirements are checked against the original.
- Act with the good information: decide, respond or pass it on to whoever it is already corrected.
Marta's trick: If the document has sections, conditions or an “unless…”, ask them to point them out separately. A summary that combines general rule and exception is the easiest one to sneak in.
The prompt · copy it
I'm going to give you a complete document (I'll paste it or attach it below).
It is a guide / regulation / call and I need the short version
to decide quickly.
Summarize it for me in 5 points, using ONLY what the document says:
1) What it is for / what it is about.
2) If it affects me or I am eligible (I am [your situation: SME,
self-employed, neighborhood veterinary clinic, etc.]).
3) What it covers or what it says exactly — with the figure or condition as such
which appears, without rounding or generalizing.
4) Deadlines or key dates.
5) What do I have to present or do.
Rules:
- Do not complete with information that is not in the document.
- If there are conditions, sections or exceptions ("unless...", "always
that..."), mark them separately: do not mix them with the general figure.
- If something doesn't appear in the document, say so — don't assume it.
- Spanish from Spain.
[paste or attach the document here]Download the fictitious call used in the video to practice the summary and the check light.
Then → Now
Before. A PDF of thirty-odd pages that is opened and closed three times in a week without ever being fully read—and the risk, if you finally read it quickly and poorly, of being left with information that is not there.
Now. Ten minutes: you give it to them in full, ask for the summary in 5 points, compare what is important with the document and act with the good information. By document, not only for this call.
Before starting
- Give him the entire document, not a summary of yourself. If you ask him from memory, without the source in front of him, that's when he invents the most. Paste or upload it as is.
- The traffic light is not distrusting everything: You can usually believe it at a glance; You compare the concrete things—figures, dates, requirements—with the original before acting.
- If the AI tells you "I don't know this, you check it out", don't be the one to take it for granted. The risk is not always that he invents: sometimes it is that you do your job well and you just skip the notice, in the rush of a summary that otherwise looked perfect.
- This is for general documentation —guides, regulations, calls, catalogues. For clinical doubts in a specific case this does not apply: there the criterion is another category of tool, and we see it at the time.
- If the document contains client or patient data, anonymize it before uploading it. In an administrative document like this, without personal data, it is not necessary.
- It works on free plans (with daily usage and file size limits). Need connection: processed in the cloud.